Google Expands Admin Controls Over Gemini Chat Data in Workspace
Google has introduced new controls for Workspace administrators to better manage how Gemini handles temporary chats and conversation deletion.
The update allows IT teams to decide whether employees can start temporary chats or delete past conversations, helping organisations meet internal policies and regulatory requirements.
What Are Temporary Chats?
Temporary chats let users interact with Gemini without saving the conversation in their chat history. These chats are designed for one-time or sensitive queries that users may not want to store permanently.
Users can also delete individual chats or their full conversation history, depending on the permissions set by their organisation.
New Admin Controls
Workspace administrators can now enable or disable these features across an entire organisation or apply different settings for specific departments or user groups.
This gives companies more flexibility in managing how AI chat data is stored and accessed within their systems.
Compliance and Data Retention
While deletion features improve privacy for users, organisations in regulated industries may still need to retain records for audits, legal requirements, or compliance purposes.
Google notes that retention policies set through tools like Google Vault will still apply, even if a user deletes a conversation from their view.
Rollout Timeline
The new admin controls began rolling out in mid-June, with full availability expected for all Google Workspace customers by June 28.
